Outsourcing your Form 13F filing to File13F means your compliance team hands off the entire process — custodian data collection, CUSIP validation, XML formatting, EDGAR submission, and error resolution — for a flat fee of $175 per quarter. No long-term contracts. No hidden costs. Just accurate, on-time filings every quarter.
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Why RIAs Outsource Their Form 13F Filing
Form 13F requires institutional investment managers with $100 million or more in designated securities to file a detailed holdings report with the SEC every quarter — within 45 days of quarter-end. The filing involves cross-referencing every position against the SEC's official 13F securities list, formatting data into EDGAR-compliant XML, and submitting through EDGAR. The SEC does not grant extensions, and errors result in rejections that must be corrected and resubmitted under deadline pressure.
Most RIA compliance teams handle 13F alongside dozens of other quarterly obligations. Outsourcing eliminates the time burden, the XML expertise requirement, and the deadline risk — for less than the cost of a single hour of outside counsel.
What's Included at $175/Quarter
File13F's flat-fee service covers everything from raw data to confirmed EDGAR submission:
- Custodian data collection — We work with position files from Schwab, Axos, JPMorgan, First Clearing, and any other custodian or portfolio management system
- CUSIP cross-referencing — Every position is validated against the SEC's current quarter 13F securities list
- Discretion and threshold filtering — We apply investment discretion classifications, voting authority, and the small holdings exception correctly
- EDGAR XML formatting — Your filing is built to the SEC's exact schema requirements
- Pre-submission validation — We catch errors before they reach EDGAR, not after
- Direct EDGAR submission — We file on your behalf and you receive confirmation from EDGAR
- Filed data delivery — You receive a copy of your complete filed information table
Who We Work With
File13F serves registered investment advisors, RIA compliance firms, and EDGAR filing agents across the United States, completing hundreds of Form 13F filings every year. Our clients range from firms just crossing the $100 million threshold for the first time to established managers who have outsourced their 13F for years. We also assist firms that need to catch up on delinquent filings or file amendments to previously submitted reports.
How the Process Works
Getting started takes one business day. You securely upload your quarter-end position file — from your custodian or portfolio management software — via SendSafely. We process it, build the XML, validate it, and submit to EDGAR. You receive EDGAR's confirmation email and a copy of your filed data. The entire workflow requires minimal time from your team.
Frequently Asked Questions About Outsourcing 13F
Do I lose control of the filing if I outsource? No. Your compliance officer reviews and approves the information table before we submit. You remain the responsible party — we handle the technical execution.
What if EDGAR rejects the filing? Rejections are rare because we validate before submission, but if one occurs, we diagnose and resubmit at no additional cost.
Can you handle multiple custodians? Yes. Multi-custodian data reconciliation is one of the most common reasons firms outsource. We consolidate position data from all your custodians into a single compliant filing.
What if I've never filed before? We handle first-time filers regularly. We'll confirm your EDGAR Next access, walk through your firm's account structure, and ensure your first filing is correct.
Ready to take Form 13F off your plate? Contact File13F to get started, or review our simple $175/quarter pricing.